Determining Responsible Person Policy

A responsible person will be on the premises at all times, and the details of the responsible person at any time will be clearly displayed for educators and families. The process for determining the responsible person will be followed at all times. Details of the person responsible is documented and displayed for all users of the service.


A service must always have a responsible person physically present at all times.

A responsible person can be:

  1. The APPROVED PROVIDER – Management.
  2. The NOMINATED SUPERVISOR – this is a person with a Supervisor’s Certificate designated by the centre as the Nominated Supervisor
  3. A CERTIFIED SUPERVISOR is someone qualified to be placed in day-to-day charge of the service.

The Approved Provider will:

  1. Ensure Nominated Supervisors and Certified Supervisors have a clear understanding of the role of the responsible person;
  2. Ensure the responsible person is appropriately skilled and qualified;
  3. Ensure a responsible person is physically present at the centre. A substitute for the responsible person will be in present where a Waiver is in place.

The Nominated Supervisor or delegated authority will:

  1. Arrange for the keeping of a “responsible person record”. This record will document the current responsible person.
  2. The name of the responsible person will be displayed in the main entrance at the service.
  3. Develop rosters in accordance with the availability of responsible persons, centre operation and attendance patterns of children.

Source: Children (Education and Care Services National Law Application)
Act 2010
Education and Care Services National Regulations 2011
Community Childcare Cooperative
Sample policies –
Policy reviewed August 2017